This study explores best practices for developing and implementing eXtended Reality (XR) modules in higher education, emphasizing sustainable, scalable, and pedagogically aligned approaches. Drawing on a multi-phase initiative led by Virginia Tech’s XR Community of Practice (XR CoP), the research combines data from a campus-wide survey (N = 232) and faculty/staff focus groups (N = 14). While 44.59% of respondents expressed interest in XR integration, despite over half (51.29%) of respondents having never used immersive technology in educational settings and 19.7% facilitating rate – highlighting a significant adoption gap driven by institutional, technical, and pedagogical barriers. Successful implementations were marked by clear instructional objectives, strategic planning, and interdisciplinary collaboration. Key challenges include limited access to pre-built content (16.72%), technical usability issues (16.48%), and digital accessibility concerns (12.09%). Recommendations emphasize prioritizing modular XR development, building cross-campus partnerships, supporting faculty through collaborative frameworks, and balancing high- and low-fidelity solutions based on learning goals and available resources. Future stages will include a case study examining the feasibility of outsourcing XR development through the creation of a supplemental module for Environmental Health & Safety (EHS) portable fire extinguisher training. This phase will assess the outsourcing process, project management responsibilities, and stakeholder coordination. Once developed, the module will be used to evaluate its impact on learner performance and self-efficacy. Overall, this work contributes to the growing discourse on immersive learning by proposing practical frameworks for XR adoption in diverse academic settings.