Throughout the world, the number of educational institutions has significantly increased in recent decades. But the majority of recently established universities continue to manage their resources, including their hostels, using traditional methods. These conventional methods are frequently hindered by innate restrictions that negatively impact the organization’s overall effectiveness. This study suggests an automated hostel lodging management system that is made with Microsoft Access as the underlying database and Visual Basic as the programming language to handle these issues. To stop unwanted access, the system has an integrated authentication algorithm. The system that has been built leverages face recognition technology to address the shortcomings of conventional approaches. It provides a graphical user interface, dependability, efficiency, and improved security by implementing access control mechanisms.