Key informants’ perception on records digitization and a web-based technology platform for accreditation of Philippine State Universities and Colleges

Accreditation activities are critical for an institution pursuing excellent recognition. However, the segmented approach to records or document management employed for accreditation, which relies on paper-based records, has several flaws. Impediments such as misplacement, crumpling, termites, and other conditions that might result in damaged or lost data are examples of these failure points. Hence, this study determines the key informants' perception of a web-based technology platform built in the Philippines for digitized data for state university and college accreditation. A quantitative and qualitative method was utilized in the study. The ISO/IEC 25010 standard was utilized to determine how the system satisfies the implied criteria. Emergent themes were also used to develop a thematic map to validate results. The research findings emphasized the wide variety of advantages that digitizing data via a web-based technology platform may provide. The system highlights the maximum data security the system provides, where data encryption and password protection only allow authorized users to access the system. It also permits remote access backup of stored data, ensuring that the system will have a backup copy in a disaster. Furthermore, under widely accepted conventions and standards, the system ensures no violation of data privacy and plagiarism; whose policies, methods, and performance are transparent would significantly validate the significant impact of technology acceptance and adoption. According to the authors' knowledge, this is the first web-based technology platform for digitized data for state university and college accreditation established in the Philippines.